Archives Collaboratives

The National Historical Publications and Records Commission seeks projects that will make collections from small and under-represented archives more readily available for public discovery and use. The grant program will fund Archives Collaboratives to share best practices, tools, and techniques; assess institutional strengths and opportunities; and promote management structures for long-term sustainability and growth.

Archives Collaboratives must consist of three or more organizations. They may:

? be located in the same community, state, or geographic region
? be “virtual” or online collaboratives
? share affinities among the scope and subject matter of their collections
? have similar organizational missions
? serve similar types of user communities

For a comprehensive list of the Commission’s limitations on funding, please see “What we do and do not fund” (http://www.archives.gov/nhprc/apply/eligibility.html). Applications that consist entirely of ineligible activities will not be considered.

Award Information
Planning Grants – Commitments to the Archives Collaborative should be secured from partners at the time that the application is submitted. Together, the partners would develop a mission, work plan, and timeline to carry out a shared project or develop a shared best practice, tool, or technique that will increase public access to historical records. Applicants are eligible to receive grants up to $25,000, shared by the consortia, to carry out the project. Applications are due on June 9, 2021, with a start date for implementation of January 1, 2022.

Implementation Grants – Funds will be granted to implement the projects developed during a planning phase. Projects that demonstrate commitments by member organizations, a work plan, and timeline are eligible to receive grants up to $100,000, shared by the consortia, to carry out the project. Applications are due on June 9, 2021, with a start date for implementation of January 1, 2022.

The Commission requires that grant recipients acknowledge NHPRC grant assistance in all publications and other products that result from its support.
Eligibility
Eligible applicants:
? Nonprofit organizations or institutions
? Colleges, universities, and other academic institutions
? State or local government agencies
? Federally-acknowledged or state-recognized Native American tribes or groups
Projects must include at least one of the eligible activities described for the program. Applicants must include all required elements (SF 424, Narrative, NHPRC Budget Form, and Supplemental Materials). Applications that do not meet either of these criteria will not be considered.
In order to ensure eligibility, applicants should first review the rules and regulations governing NHPRC grants under the Administering an NHPRC Grant section.

Cost Sharing
The total costs of a project are shared between the NHPRC and the applicant organization.
Cost sharing is required. The applicant’s financial contribution may include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. Indirect costs must be listed under the applicant’s cost sharing contribution. NHPRC grant recipients are not permitted to use grant funds for indirect costs (as indicated in 2 CFR 2600.101). Indirect costs must be listed under the applicant’s cost sharing contribution.
The Commission provides no more than 75 per cent of total project costs for the Planning and Implementation Grants. For example, a request of $75,000 in NHPRC grant funds means the applicant institution must provide at least $25,000 in cost share.

Other Requirements
Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at www.sam.gov. Please refer to the User Guides section and the Grants Registrations PDF.