The Don & Sybil Harrington Foundation

How it makes and monitors grants (Schedule I, Part IV)

Three foundation staff are responsible for administering the grantmaking process and presenting requests for approval to the board of directors. amarillo area foundation (aaf) and its supporting organization, the don & sybil harrington foundation (hf), referred to collectively as the "foundation", review grant requests at each regular meeting of the board of directors. the responsibility of approving each grant lies with the boards. aaf's executive committee is authorized to act on behalf of the full board should a decision be needed between regular board meetings. generally, all grant requests are reviewed by both boards and each board's action concerning funding decisions is listed in the board minutes. if the applicant meets eligibility requirements and has submitted all required proposal components, including a valid irs letter of determination, they are notified via e-mail or postcard when to expect notification regarding the funding decision. once a grant is awarded, a grant agreement stipulates the use of funds and any contingencies that may apply. prior to disbursement of any grant awards, foundation staff ensure that such stipulations and contingencies are met by reviewing supporting documentation, which evidences grantees' compliance with grant terms.