Archives Collaboratives

The National Historical Publications and Records Commission seeks projects that will make collections from small and under-represented archives more readily available for public discovery and use. The grant program will fund Archives Collaboratives to share best practices, tools, and techniques; assess institutional strengths and opportunities; and promote management structures for long-term sustainability and growth.

Archives Collaboratives must consist of three or more organizations. They may:

• be located in the same community, state, or geographic region
• be “virtual” or online collaboratives
• share affinities among the scope and subject matter of their collections
• have similar organizational missions
• serve similar types of user communities
Implementation Grants – Funds will be granted to implement the projects developed during the planning phase. Projects that demonstrate commitments by member organizations, a work plan, and timeline are eligible to receive grants up to $100,000, shared by the consortia, to carry out the project. Applications would be due on January 16, 2020, with a start date for implementation of July 1, 2020.
For a comprehensive list of the Commission’s limitations on funding, please see “What we do and do not fund” (http://www.archives.gov/nhprc/apply/eligibility.html). Applications that consist entirely of ineligible activities will not be considered.
Award Information
Successful Archives Collaboratives which have completed the Planning Phase are eligible to apply for an Implementation Grant of up to $100,000, shared by the consortia.
The Commission requires that grant recipients acknowledge NHPRC grant assistance in all publications and other products that result from its support.
Eligibility Information
Eligible applicants:
• Nonprofit organizations or institutions
• Colleges, universities, and other academic institutions
• State or local government agencies
• Federally-acknowledged or state-recognized Native American tribes or groups
Cost Sharing
The total costs of a project are shared between the NHPRC and the applicant organization.
The Commission provides no more than 75 per cent of total project costs for the Implementation Grants. NHPRC grant recipients are not permitted to use grant funds for indirect costs (as indicated in 2 CFR 2600.101).
The applicant’s financial contribution may include both direct and indirect expenses, in-kind contributions, non-Federal third-party contributions, and any income earned directly by the project. Indirect costs must be listed under the applicant’s cost sharing contribution.

Other Requirements
Applicant organizations must be registered in the System for Award Management (SAM) prior to submitting an application, maintain SAM registration throughout the application and award process, and include a valid DUNS number in their application. Details on SAM registration and requesting a DUNS number can be found at the System for Award Management website at www.sam.gov. Please refer to the User Guides section and the Grants Registrations PDF.
A complete application includes the Application for Federal Assistance (Standard Form 424), Assurances -- Non-Construction Programs (Standard Form 424B), a Project Narrative, Summary, Supplementary Materials, and Budget. Applications lacking these items will not be considered.
Ineligible applications will not be reviewed.