AIDS United

How it makes and monitors grants (Schedule I, Part IV)

Compliance staff will conduct a risk assessment prior to the development of a subaward, and annually thereafter. findings of the risk assessment will be utilized to develop tailored subrecipient monitoring plans. the assessment, monitoring plans, as well as subrecipient audit findings and corrective action plans will be reviewed with the controller and spm on an annual basis. 2. the spm should review narrative reports or other specified deliverables on a timely basis. any unforeseen issues should be documented, investigated, and resolved. 3. the spm, compliance staff, and finance staff should perform an expense to budget comparison for cost- reimbursement subawards current period and cumulative expenses-to-budget. 4. the spm, compliance staff, and finance staff should review invoices regularly and document their review in the grant file. such documentation may include, for example: spm initials or authorizing signatures on invoices, email communications, notes of meetings with the grant administrator, etc. it is recommended that the compliance staff review subrecipient invoices and detailed supporting documentation monthly prior to invoice approval, including identifying and following up on questionable expenditures. the spm approves monthly invoices at bill.com. the finance department will conduct quarterly review of a sample of approved subrecipient invoices and detailed supporting documentation, including identifying and following up on questionable expenditures. 5. aids u